Parents of children with special needs have been described as unpaid social workers, teachers, advocates, therapists and administrative assistant all wrapped up in one! There’s no doubt, it’s a big and important job. Staying organized and on top of your child’s paperwork requires you to be proactive, but it is something that you will appreciate in the long run. Here are a few tips to make your life a little easier:

1)   The binder. Run to your nearest dollar store and get a binder and some dividing tabs. Cheap but effective! (See picture below) Divide everything into subject matter and bring it to all appointments to access information in mere seconds. Wow the professionals with your organizational skills! All joking aside, having your child’s records in perfect order really helps out when sitting in appointments and someone needs a photocopy of a report or diagnosis letter. An added bonus is one less thing to stress about!


2)   The calendar. Whether it’s the one on your phone or an old fashioned appointment book, make sure it is up-to-date at all times. Don’t wait to write an appointment on the calendar. I often take my phone calls in front of our kitchen calendar and mark appointments in as I talk. On Sunday night take a quick look at your week ahead and remind everyone what is happening that week.

3)   The appointments. You are going to get a lot of phone calls from doctors, therapists, professionals and government agencies. Get a pen and piece of paper and record the following information when taking calls:

– time and date of call

– name of the person you spoke with

– name of the agency

– what is your appointment going to be about?

– who is the appointment going to be with?

– approximately how long will the appointment last?

– should I bring anything?

– what kind of services can I expect to receive?

– any other questions you may have.

Have some great organizational tips to add to our list? Please comment below, or email us at:

The Moms at AAO


Did You Know?


As some of you may know.  We are currently working on a comprehensive roadmap of the school system.  Upon my readings and research I came across something that seemed worthy of a blog post.

The role of the IPRC.  If you are new to the school system in Ontario let me define this term for you.  IPRC translates to Identification and Placement Review Committee.  An IPRC document should accurately identify the child’s strengths and needs.  It is an invaluable aid in determining what measures should be put in place for the child’s education.

So basically, the the role of the IPRC has four functions:

1.  to decide whether or not your child should be identified as exceptional;
2.  to identify the areas of your child’s exceptionality;
3.  to decide an appropriate placement; and
4.  to review the identification and placement at least once each school year.

Stay tuned for the School Roadmap!